4 Simple Tips to Prepare for the Unexpected
People get sick; emergencies happen. It is important to have a plan for dealing with those unexpected things.
1. Recruit a go-to person
As a leader, it is important for you to have someone able to step into your shoes. Recruit someone who is already involved in children’s ministry; someone who is able to handle emergencies. The go-to person should be given the volunteer schedule and the sub list. They should also be given a brief description of what their options are in an emergency (ex. canceling a class, contacting a sub, etc.) It is important that the go-to person be given the authority to handle the situation as they see fit.
2. Recruit Subs
Recruit a few people willing to be subs. Subs are volunteers willing to step in when needed. They may be given notice or they may be asked to step in with very little notice. It is important that you give your subs teacher schedules, class routines, behavior management polices, an overview of the curriculum. The more info they have, the smoother the transition will be when they are called to serve – especially at the last minute.
Do you have the phone numbers of your volunteers handy? Do they have yours? Do you have more than one way of getting in touch with your volunteers? In an emergency, people need to know who to contact and how to contact them. Make this information available in obvious places in your classrooms.
4. Make sure your team is aware of emergency procedures
Before emergencies happen! Let your volunteers know that you have a go-to person and who that person is. Make sure your volunteers have the sub list. Make sure your volunteers have your contact information and the phone numbers of team members. Let them know what will happen if you get sick at the last minute. Your team will be confident and it will be easier to recruit new volunteers if they know that you have procedures in place for those unplanned situations.
Flu hits, family emergencies happen. Be prepared by having people ready to step in and make sure you let your team know what the procedures are for those emergency situations.