- Download the job description template available here. You will be using it so keep it nearby! This step-by-step guide was designed to be used in conjunction with the job description template. It will not make much sense without it so don’t skip this step!
- Download the job description instruction guide available here. It contains hints and tips for completing the template that you may find helpful.
- At the top of a piece of paper write down the name of the new program in your Children’s Ministry.
- Under that heading, list every volunteer position required for the new program. Carefully review all possible volunteer roles required for this new program. You will want an accurate list before you start writing job descriptions.
- Grab a blank job description template and get ready to start filling it in!
- The first blank space is titled Ministry Position. Choose one of the volunteer roles to start with and write it in here.
- In the blank space beside Ministry Leader write the name and contact information of the person who is in charge of this program. This will be the person that a volunteer will contact with questions, concerns, etc.
- The last area to fill out in this first box of information is ministry area. Here you want to provide detail about the specific department, for example, “Preschool Sunday School.” If you are a small children’s ministry this may not be pertinent. If this part of the template is not something you will use, delete it. The great thing about this job description template is that is it customizable. Tailor it to fit your situation!
- Once you have filled in the basic information about the volunteer position, it’s time to provide more detailed information. A good job description tells a volunteer how long they are committing to a position. Since this is a new program, you may want volunteers to commit to a full year to give the program a chance to take off. You may be testing out a new program and therefore want a commitment of three months from volunteers. Be specific in this section.
- Fill in the amount of time each week the volunteer role requires. This part of the job description template is called “Time Commitment.” Be specific about how much time each week this role requires. Include the time at the program, any preparation time, and any before and/or after program expectations. Since this is a new program, be generous in the amount of time required of volunteers. They would rather discover that it takes less time per week than they thought than more time then they would told.
- The next section of the job description is where you will specify the qualifications volunteers need to have in this volunteer position. 2 or 3 requirements should be enough. What do you require of your volunteers? If a background check is required for this position, add it to this section.
- A good job description will include the training offered to volunteers in this position. Be specific. What training is currently provided for volunteers in this position?
- Finally, describe the specific responsibilities of volunteers for this position. In order to be as specific as possible, record the responsibilities during the week (these would include preparation time, for example) and responsibilities the day of (including set up and clean up). Describe exactly what it is you are asking volunteers to do when they agree to this role.
- Repeat all the steps for each volunteer position in your new program.
- Give a job description to every volunteer who is considering and/or agreeing to the new position.
Here are other articles that you may find helpful:
It can feel like you are inundated with forms. There are so many forms to fill out for every program and the administration of it all can end up feeling overwhelming. So you end up with a stack of forms on your desk that you barely look at except to check that they are filled out and to ensure you are aware of any allergies.
But I believe that these forms have so much more value. Registration forms and attendance records particularly are valuable tools in Children’s Ministry. These records offer more than compliance with insurance companies and contact information for families.
Here are 6 ways registration forms and attendance records provide essential insight into the pulse of your ministry:
1. Trends in Attendance
Look at attendance records over a quarter and over the whole year. You will notice trends that can help you make decisions about how to plan for the future, when to begin and end programs, and see when there might be significant drops in attendance.
For example, you notice that attendance dramatically drops off of your clubs program after June so that might be valuable information to consider shutting it down for the summer.
2. Ratio of Churched Kids to Unchurched Kids
Registration forms can tell you how many churched kids are attending your programs and how many unchurched kids are attending. This is especially helpful information for outreach and evangelistic programs.
You might notice that your outreach program only has 10% non-churched children and 90% churched children. In this case you need to look at ways of encouraging those kids to invite their friends and of ways of getting the word out in the community.
3. Consistency in Attendance
Attendance records can tell you who attends programs consistently and who doesn’t. Looking at these records will also tell you if a student who has been consistent suddenly drops off.
When reviewing attendance records you may notice that a certain child has been missing from the program. You may want to follow up and find out why.
4. Awareness of Family Schedules
With families busy with so many different activities, it can be difficult to know when to schedule events or programs. Taking a look at your attendance records can help you become more aware of the family schedules in your church.
You may notice that attendance as a whole drops off at a certain point in the year. You may want to do some investigating and find out why. The answers might help you schedule the program to fit the needs of families better.
5. Drop in Specific Program Attendance
It’s valuable to take a look at registration and attendance over a number of years.
You may notice that certain programs that were well-attended in the past have far fewer attending now. This may mean you need to look at changes to the program or the possibility of ending the program if it has run its course.
6. Registrations for Kids Who Don’t Actually Attend
You may notice that you received registration forms for children who are not actually attending the program. You may want to follow up with parents and find out why this is.
As you can see, all that paperwork that you feel inundated with in Children’s Ministry is actually essential. If you take the time to review your records you will find insight into the pulse of your ministry.
This is a version of the classic game Hangman. The big difference between this version and the original is that the game starts with a full picture and pieces are erased rather than a partial picture with pieces added.
To guess the hidden word before all the lines on the parachute have been erased.
1. One player thinks of a word (but does not tell any of the other players) and writes down the same number of dashes as there are letters in the word.
2. The other players now begin guessing letters in the word, one at a time. If the guess is correct, the first player writes in the letter above the correct dash (or dashes if the letter appears more than once).
3. If the guess is incorrect, the first player erases one of the lines connecting the parachute to the man.
4. The players can guess at the hidden word at any time. The player who correctly identifies the word is the person to choose the next word.
Reasons Why I Love This Game
1. It’s a quiet game – It is a good idea to have a few quiet games in your repertoire. There are times when quiet games are the perfect activity
2. It requires little equipment – a writing surface (chalkboards/whiteboards are ideal) and a writing implement (chalk/whiteboard markers).
3. It suits theme rounds perfectly – you can play books of the Bible rounds (like in the picture above), words from the memory verse rounds, animals, people, places, etc.
4. Everyone plays – I love games where the most children can play for the most amount of time and this is one of those games.
Children’s Ministry leaders are forced to work within a budget, so they need to get creative to come up with an engaging space for the children to learn. Last week I posted a contest because I wanted to see you decorate your classroom on a budget.
I’m excited to announce the winner is Joan Eppehimer from New York State. Here’s the winning picture.
This classroom went through a major renovation and the result is fantastic! This room was decorated for $56 – some of the paint was donated and the stove was found at a garage sale. The bulletin board was covered with a scene-o-graph. (You can see more classrooms that have been renovated on her website kidfrugal.blogspot.com)
Here’s why I choose Joan’s classroom as the winner:
- She got an impressive result for a very affordable price.
- It’s very easy for the teachers because they don’t have to switch up decorations every month or two.
- It’s an immersive experience for the kids – they feel like they are in Bible times. It stimulates imagination and helps kids understand a bit of what it was like in Bible times. They start to understand that the stories they are hearing are real – real people in real places.
Congratulations Joan! I’ll contact you to send you your prize. Thanks to everyone else who sent in your pics!