How to Schedule Your Day When It Feels Like You Have Too Much to Do and Not Enough Time

Overworked businessman.There is always something to do in Children’s Ministry. It is easy to feel overwhelmed. But there are a few simple things you can do to schedule your day and help you wrest back control of your time and your responsibilities.

Plan Out Your Day

The last thing you should do at the office before you go home is plan out the next day. What responsibilities do you have; what phone calls do you need to make; what meetings do you have scheduled; what projects do you need to work on.

Taking the time to plan is really important, especially when you feel you don’t have the time. It is all too easy to get caught up in the tyranny of the urgent. But if you take some time to plan your day, your week, your month, and your year, you will find yourself being more productive and less overwhelmed. Don’t feel guilty taking a day or two to plan for the upcoming year. Take 10 minutes on a Friday to plan for the upcoming week. Take 5 minutes at the end of the day to play for the next day. It is time well spent.

Figure Out When You’re the Most Productive and Then Make the Best Use of That Time Slot

My husband has figured out that he is most productive in the mornings and so he has been getting up at 6am to work. His productivity has skyrocketed. If I got up at 6am to work, I would spend hours staring blankly at my computer screen wishing I was still in bed. Everybody’s different, but everybody has a peak productivity period during the day. Figure out when yours is and make the best use of it.

Use your peak productivity period for creative work, for long-term planning, vision casting, and completing projects. Save phone calls, emails, filing, etc. for the rest of your day.

Prioritize Your Tasks

You know what needs to be done in your day and you know when your most productive time is, now prioritize what you need to do. Prioritize what needs to be done during your peak productivity period and prioritize what needs to be done outside of that block of productivity.

Figure out what the most important thing is and do that first. Then move on to the next most important or time-sensitive thing on your list. We can’t always tell how much time it will take to complete certain tasks, so do the most important or time-sensitive tasks first.

 

Plan out your day ahead of time, figure out when you are most productive, and then prioritize your tasks. These three tips will help you to schedule your day.

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New Year Resolutions

It’s a New Year! Have you made any resolutions? Children's Ministry Planning

People make personal resolutions at the beginning of a new year.

Children’s ministry leaders can take the opportunity to make ministry resolutions as well.

Do you have goals for the kids in your ministry? Now is the time to start planning. It is so important to take some time and plan out what you want kids to learn this year and in the years to come. Without a plan you end up with haphazard learning.

Take a few hours and look at the curriculum you are using for this year and the next few years. Does it have a clear scope and sequence?

Does it clearly show what is going to be taught and what order it’s going to be taught in?

Scope is the extent of content to be covered in a curriculum at any one time. That could mean one week, one year, or the whole of a child’s life. Sequence means the order in which this content will be presented over time.

How easy is it for you to see what the kids will be learning over the next months and years? Is there order and context?

Whatever format your curriculum takes, it’s important for you to have a plan for using it. Any good plan will include goals.

Goals are important because they give you something to work towards and a means of measuring success.

The ultimate goal in children’s ministry is to make disciples. In order to reach that goal, you need to take some time now to plan out the year and the next few years. What are the kids going to be taught and when are the kids going to be taught it?

Take some time at the beginning of the year to plan out your curriculum.

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